Children’s identification documents and the Privacy Act 2020 requirements Please note the change in the Ministry’s recommendation with regard to keeping copies of identity documents. As per the Privacy Act 2020, personal information should only be kept for as long as it is required for the purposes for which it is collected. For information about collecting private information go here, https://www. privacy.org.nz/responsibilities/ your-obligations/collecting/. Early learning services use identity documentation such as birth certificates to verify that children are who the parents say they are. Once this confirmation has been completed there is no reason to hold on to copies. For Ministry of Education verification and evidencing purposes, early learning services can add the following list to their enrolment forms: Original official identification document sighted: ● ● New Zealand birth certificate ● ● New Zealand passport ● ● Foreign birth certificate ● ● Foreign passport ● ● Other Staff initials: ______ Date: ______ The MoE is reviewing ELI Data Quality checking processes in line with Privacy Act requirements. You can find more information here, https://www.education.govt.nz/ early-childhood/funding-anddata/privacy-statement-faqs/. KNOW First-aid course requirements MoE has become aware that there are some first-aid providers offering courses to the early learning sector who are not providing the unit standards required to meet HS22 of the licensing criteria for home-based services and HS25 for kōhanga reo and centre-based services. The core health unit standards 6401 and 6402 need to be included in the first-aid qualification for staff working in centrebased services and kōhanga reo. MoE recommends that staff should complete unit 6400, which will teach them how to manage first aid in emergency situations. There advise is for you to check the status of the first-aid qualifications for your staff. For more information go here, https://www. education.govt.nz/early-childhood/peopleand-employment/first-aid-qualifications/. March 2023 { 13 }
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